Administrative Assistant

We are a private wealth management firm looking for an exceptional individual as our Front Desk Administrative Assistant. In this role, your primary responsibility will be to maintain a professional and efficient front desk area and to provide administrative support to the teams who support our clients. Your resume should showcase your academic and employment experience with increasing levels of responsibility. The ideal candidate has a least a year of relevant experience in an administrative role.

BSA is a great place to work – enjoy excellent compensation and benefits, great work/life balance, a casual atmosphere, working with a superb team of dedicated professionals.

Hours: 8.00 a.m. to 5.00 p.m. daily

Responsibilities

• Answer the front door, greet and direct visitors and advise appropriate employee of arrival

• Accept vendor deliveries and distribute upon arrival

• Answer, screen and transfer incoming calls and take/relay messages

• Maintain a clean, tidy and orderly front desk, conference rooms, copy room and kitchen

• Order and stock all office and kitchen supplies – predict needs and keep inventory levels consistent, within the budget provided

• Manage conference rooms and meeting schedule, including refreshments and catering needs

• Run errands – bank deposits/pick-up’s, post-office, last-minute meeting catering etc.

• Manage all mail, in and out, including certified, overnight services and postage meter

• Scanning, filing, and document maintenance assistance

• Assist with facilities maintenance needs

• Provide general admin support to various departments and EA when requested

• Assist with additional client-specific and company-specific special projects as needed

Requirements

• BA/BS or Associate degree preferred

• Highly efficient with excellent attention to detail

• Strong time-management skills

• A willingness to work collaboratively with co-workers to accomplish tasks and projects

• High degree of aptitude and comfortability with technology

• Excellent verbal and written communication skills

• Highly organized with ability to multitask in a sometimes fast-paced environment

• Professional, positive and friendly demeanor with a can-do attitude

• Reliable – strong work ethic

• Proficient in Outlook, Excel and Word

• Must be able to lift 30 pounds

Starting salary: $75,000 annually. Full benefits include, health, dental, life insurance, and 401(k) plan.

If interested, please fill out and submit the application below.