Senior Analyst - Accounts Payable and Receivable, Payroll

About Baker Street Advisors

Baker Street Advisors, a multi-family wealth management firm, is looking for an experienced finance professional to manage various AP, AR, and payroll functions within our Finance team. Baker Street Advisors LLC is a leading wealth management firm based in San Francisco, CA, managing over $20 billion in client assets. Founded in 2003, we specialize in delivering customized wealth management solutions to financially successful families and individuals. With a team of 70 professionals and growing, our mission is to provide independent, unbiased advice built on trust, integrity, and unparalleled service. Our team of experienced investment and advisory professionals offers a level of personalized service that is second to none – helping clients navigate complex financial challenges with confidence. Our reputation and continued success are a direct reflection of the dedication and talent of the people who make up our team.

Who We Look For

As the Accounts Payable/Accounts Receivable and Payroll specialist, you will own the full cycle from vendor invoice to payment, keeping payables and receivables accurate, timely, and audit ready. In addition, you will own the day-to-day payroll operations to ensure the accurate and timely payroll process for employees. This role requires an individual who has excellent analytical skills, is detail oriented, and able to work effectively both independently and as part of a team.

Core Responsibilities

Accounts Payable

• Review and process vendor invoices including issuing payment via approved methods and resolve discrepancies with vendors and budget owners. Ensure all items are coded accurately in our AP/AR system
• Monitor vendor emails and calls regarding billing and resolve any issues that arise
• Reconcile vendor statements to appropriate records to identify discrepancies
• Prepare and run weekly payment batches and reconcile them to bank activity
• Maintain vendor master data, collect W-9s and W-8s, and ensure appropriate vendor onboarding and fraud prevention controls are managed and in place
• Process employee expense report payments through SAP Concur
• Prepare month-end AP accruals and reconcile the AP subledger to the general ledger
• Responsible for all 1099 filings and SF business property tax filings, the SF Gross Receipts Quarterly Tax Payments and SF business registration

Accounts Receivable

• Generate and send relevant invoices/fee statements, credit memos, and other statements accurately and on schedule
• Review aging reports, sending out weekly/monthly statements and follow up with vendors for any past due amounts if needed
• Apply client payments, resolve unapplied cash, and reconcile the AR subledger to the general ledger. Work with team members to flag or resolve any unpaid balances that may occur from time to time
• Maintain the aging report and recommend reserves for at-risk accounts

Close, Controls, and Improvement

• Complete AP/AR close tasks and reconciliations by the monthly close deadlines. Prepare the budget-to-close actuals and YTD analysis, upon close of the monthly books
• Complete all monthly reconciliations for our bank and brokerage accounts as well as our credit cards and post all monthly AJEs prior to closing the books within 8 to 10 days of month end
• Follow segregation of duties and approval controls and provide support to internal and external auditors
• Document processes to ensure there is appropriate backup coverage for any primary duties. Identify and implement process improvements and automation in relevant systems

Payroll & Administrative Accounting Support

• Manage payroll operations and ensure compliance with state and federal labor regulations
• Enter all payroll data and verify accuracy with TriNet for any payroll deduction changes on a timely basis
• Prepare payroll journals for each pay period and provide monthly financial analysis as needed
• Respond to routine inquiries regarding payroll deductions and accruals
• Reconcile all payroll-related accounts and activities
• Coordinate with Human Resources for payroll-related matters such as new hires, terminations, raises and other changes in employee status
• Prepare analysis after each payroll that documents all relevant benefits deductions (e.g., both individual and employer deductions, PTE and 401(k) withholdings including regular and ROTH, and any distribution amounts
• Assist with any financial and/or benefit plan audits and/or preparation and documentation supporting the filing of the firm’s tax return
• Oversee maintenance of payroll records and files and ensure data integrity

What You Bring

• Experience: 5 - 7 years of progressive AP and AR experience in a Wealth Advisory, accounting or other professional services organization
• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
• Working knowledge of GAAP and of accrual accounting, subledger to GL reconciliation, and month-end close
• Working knowledge of payroll practices, compliance requirements, and multi-state payroll processing including FLSA and IRS payroll tax deductions
• Hands on experience with Quickbooks and SAP Concur. Experience managing migration of accounting systems and working knowledge of Orion a plus
• Strong attention to detail, extremely well-organized and results driven
• Ability to manage priorities and workflow to meet stringent deadlines
• “Hands-on” approach to getting things done, able to work on other projects as needed
• Able to meet changing priorities and deadlines, while maintaining poise and enthusiasm
• Excellent written and verbal communication skills, able to effectively communicate with a broad stakeholder group (vendors and all levels of staff)

Preferred Qualifications

• Experience with Paychex, Trinet, Lattice, Orion, SAP Concur, Quckbooks systems

‍Estimated base pay range: $85,000 - $125,000

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

If interested, please complete and submit the application below.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.